Free Da 1380 Template

1. Incomplete Information: Failing to fill out all required fields can lead to delays. Ensure that every section, including names, dates, and organizations, is complete.

2. Incorrect Dates: Entering the wrong dates for training or duties can cause discrepancies in records. Double-check that the dates match the actual training performed.

3. Missing Signatures: Not obtaining the necessary signatures from the verifying officer can invalidate the form. Always ensure that the appropriate officer signs the document before submission.

4. Wrong Duty Type: Selecting the incorrect type of duty performed can lead to misclassification. Be sure to check the appropriate box in Item 9 to accurately reflect the duties completed.

5. Improper Citation of Authority: Neglecting to cite the correct authorization for training can result in rejection of the form. Refer to the appropriate sections of AR 140-185 for guidance.

6. Incorrect Hours Recorded: Miscalculating or misreporting hours worked can affect retirement points. Verify the hours against the training schedule to ensure accuracy.

7. Failure to Submit on Time: Not submitting the form by the last day of the duty month can lead to missed retirement points. Set reminders to ensure timely submission.

8. Neglecting to Keep Copies: Failing to keep a copy of the submitted form can create issues if discrepancies arise later. Always retain a copy for personal records.

The DA Form 1380 is essential for documenting the performance of Reserve Duty Training. However, it often accompanies several other forms and documents that help streamline the process and ensure compliance with Army regulations. Below is a list of related forms and documents that are frequently used alongside the DA Form 1380.

• DA Form 1059: This form is used to document the completion of a course of instruction and the performance of a Soldier during that course. It serves as a record of training achievements and is critical for career progression.
• DA Form 2-1: Known as the Personnel Qualification Record, this document provides a summary of a Soldier's qualifications, assignments, and training history. It is vital for tracking a Soldier's career and ensuring they meet the necessary requirements for their role.
• DA Form 4187: This form is utilized for various personnel actions, including requests for reassignments, awards, and promotions. It ensures that all changes to a Soldier's status are properly documented and processed.
• DA Form 2406: The Equipment Inspection and Maintenance Worksheet is used to record the condition of equipment and any maintenance performed. This form is crucial for ensuring that all equipment is operational and ready for training or deployment.
• DA Form 3349: This form is the Physical Profile, which documents a Soldier's physical limitations and medical conditions. It helps to ensure that training and duty assignments are appropriate for each individual's health status.
• DA Form 4856: The Developmental Counseling Form is used to document counseling sessions between leaders and Soldiers. It provides a record of discussions regarding performance, conduct, and development, which can be referenced for future evaluations.
• DA Form 7500: This form is used for documenting training and qualifications for specific military skills. It is essential for maintaining an accurate record of a Soldier's capabilities and readiness for assigned duties.
• DA Form 600-8-104: This is the Army Regulation that provides guidance on the management of Army personnel records. It outlines procedures for maintaining, updating, and accessing Soldier records, ensuring compliance with regulations.
• DA Form 201: The Military Personnel Records Jacket is a compilation of a Soldier's documents, including orders, evaluations, and training records. It serves as a comprehensive file that tracks a Soldier's career progression and achievements.

These forms and documents work together to create a comprehensive picture of a Soldier's training, qualifications, and overall performance. Proper completion and submission of these documents help maintain accurate records, which are crucial for career advancement and operational readiness.

Filling out the DA Form 1380 is an important process for documenting the performance of Reserve Duty Training. Understanding the key aspects of this form can help ensure that it is completed accurately and submitted on time.

• Timeliness is Crucial: The DA Form 1380 should be prepared by the last day of each duty month. This ensures that records are current and accurate for pay and retirement point calculations.
• Identify the Right Authority: The form must be completed by the appropriate authority based on the type of training or duty performed. This could be a commanding officer, project chief, or designated military representative.
• Complete All Required Sections: Items such as the soldier's name, grade, and assigned organization must be filled out. Ensure that all relevant information is accurately provided to avoid delays.
• Specify the Type of Duty: In item 9, check the appropriate box to indicate the type of duty performed. This is essential for proper classification and crediting of retirement points.
• Document Hours and Points: Accurately record the total hours worked and the corresponding retirement points earned. This includes distinguishing between paid and non-paid duties.
• Signature Requirement: The form must be signed by an officer who verifies the duties performed. This signature is crucial for validating the information provided.
• Submission Process: Once completed, the DA Form 1380 should be submitted to the appropriate pay channel or the Army Human Resources Command for non-paid duties. Timely submission is vital for processing.
• Retention of Records: After validation by DFAS or AHRC, ensure that the form is filed according to Army regulations. This helps maintain accurate records in the soldier's official file.

The DA Form 1059, or the Service School Academic Evaluation Report, is a document used to evaluate a soldier’s performance during military training courses. Similar to the DA 1380, it records specific duties and accomplishments, but focuses on academic performance rather than training hours. Both forms serve to document a soldier's activities, but the DA Form 1059 emphasizes educational achievements, making it essential for career progression and professional development within the military.

The DA Form 4187, also known as the Personnel Action Form, is another document that shares similarities with the DA 1380. This form is used to request changes in a soldier’s status, such as promotions, transfers, or training requests. While the DA 1380 records performance during specific duties, the DA Form 4187 captures broader personnel actions that may influence a soldier’s career trajectory. Both forms require verification by a commanding officer, ensuring that the information presented is accurate and credible.

The DA Form 3349, or the Physical Profile, documents a soldier's medical and physical limitations. Like the DA 1380, it is crucial for understanding a soldier's capabilities and ensuring that they are assigned to appropriate duties. While the DA 1380 focuses on training and duty performance, the DA Form 3349 highlights health-related factors that could affect a soldier's ability to fulfill their roles, thus contributing to overall mission readiness.

The DA Form 4856, known as the Developmental Counseling Form, is used to document counseling sessions between soldiers and their leaders. It serves a similar purpose to the DA 1380 in that it tracks a soldier's development and performance over time. However, while the DA 1380 focuses on specific duties and training, the DA Form 4856 provides a more holistic view of a soldier's growth, addressing both strengths and areas for improvement in their military career.

The DA Form 600-9, or the Army Body Composition Program, is another important document that parallels the DA 1380. This form tracks a soldier’s physical fitness and compliance with weight standards. Similar to the DA 1380, which records performance during training, the DA Form 600-9 ensures that soldiers meet health standards essential for operational readiness. Both forms contribute to maintaining the effectiveness and efficiency of military personnel.

The DA Form 7500, known as the Army Reserve Component Unit Status Report, provides a snapshot of a unit's readiness and performance. It is similar to the DA 1380 in that it tracks activities and performance metrics, but it focuses on the unit level rather than individual soldiers. Both forms are vital for assessing capabilities, ensuring that the Army maintains a high state of readiness and accountability.

Lastly, the DA Form 1313, which is the Application for Non-Paid Inactive Duty Training, serves a similar purpose to the DA 1380 by documenting requests for training outside of regular duty hours. While the DA 1380 records the actual performance of training, the DA Form 1313 captures the intent and approval process for such training. Both forms work together to ensure that soldiers receive appropriate recognition and credit for their training efforts, thereby supporting their professional development.

When filling out the DA Form 1380, there are several important dos and don’ts to keep in mind. Following these guidelines can help ensure that your form is completed accurately and submitted on time.

• Do prepare the form by the last day of each duty month to avoid delays.
• Do enter the complete designation and address of the records manager in Item 4.
• Do check the appropriate box in Item 9 to indicate the type of duty performed.
• Do ensure all items are completed clearly and legibly to prevent misunderstandings.
• Don't submit the form without verifying the accuracy of the information provided.
• Don't forget to include the appropriate documentary authority for the training reported.

By adhering to these simple guidelines, you can help streamline the process and ensure that your DA Form 1380 is processed efficiently.