Free Da 638 Template

1. Incomplete Personal Information: Failing to fill out all required personal details, such as the soldier’s name, SSN, and rank, can lead to delays in processing.

2. Incorrect Dates: Entering the wrong dates in the award period can result in disqualification. Ensure that the dates are accurate and formatted correctly (YYYYMMDD).

3. Missing Justification: Omitting specific examples of achievements in the justification section weakens the case for the award. Use clear, bullet-pointed examples of meritorious acts.

4. Neglecting Previous Awards: Not listing prior awards can create confusion about the soldier’s history and accomplishments. Always include this information if applicable.

5. Inaccurate Award Recommendations: Recommending the wrong type of award can lead to disapproval. Make sure to select the appropriate award based on the soldier’s achievements.

6. Ignoring Signature Requirements: Failing to sign the form or missing signatures from necessary authorities can halt the entire process. Ensure all required signatures are obtained.

7. Improper Formatting: Not adhering to the formatting guidelines can lead to confusion. Use bullet points for achievements and keep the text clear and concise.

8. Missing the Presentation Date: Forgetting to include a proposed presentation date can delay the award process. Always provide this information if applicable.

9. Overlooking Privacy Act Statements: Not acknowledging the privacy act statement or failing to understand its implications can lead to issues with personal information disclosure.

10. Submitting Without Review: Sending the form without a thorough review can result in overlooked mistakes. Always double-check for accuracy before submission.

The DA Form 638 is essential for recommending awards within the military. However, several other forms and documents often accompany it during the award process. Here’s a brief overview of those commonly used documents.

• DA Form 4856: This is a Developmental Counseling Form. It documents counseling sessions and can be used to provide feedback on performance, which may support award recommendations.
• DA Form 1059: This form is used to document the completion of military training courses. Awards may be given for exceptional performance during these courses, making this form relevant.
• DA Form 2-1: This is the Personnel Qualification Record. It provides a comprehensive overview of a soldier’s qualifications, training, and awards, which can help substantiate an award recommendation.
• DA Form 201: The Military Personnel Record Jacket is a file that contains a soldier's complete military history. It is often reviewed when considering awards to ensure all relevant achievements are noted.
• DA Form 7000: This is the Request for Leave form. If an award presentation occurs during a soldier's leave, this form may be necessary to document their availability for the event.
• DA Form 31: This is the Request and Authority for Leave. Similar to the DA Form 7000, it is used for documenting leave requests and can impact the timing of award ceremonies.

Understanding these forms can streamline the award process and ensure that all necessary documentation is in order. Proper preparation leads to a smoother experience for both the nominee and the recommending officials.

Filling out the DA Form 638 is a critical step in the award nomination process for military personnel. Here are key takeaways to consider:

• The form is designed for recommending awards and decorations for individuals.
• It is essential to provide accurate personal information, including the nominee's name, rank, and organization.
• Clearly state the reason for the award in section 12, as this is crucial for the evaluation process.
• Include the period of service being recognized in section 11, specifying both start and end dates.
• Use specific examples of achievements in section 20 to justify the nomination. Bullet points can enhance clarity.
• Indicate if the award is an interim or posthumous award in sections 12b and 12c, respectively.
• Ensure that all signatures are obtained in the appropriate sections to validate the nomination.
• Be aware that personal information may be disclosed as part of the award process, so handle it with care.
• Submit the form in a timely manner to avoid delays in processing the application.
• Keep a copy of the completed form for your records, as it may be needed for future reference.

Following these guidelines will help streamline the process and ensure that the nomination is considered effectively.

The DA Form 1256, known as the "Recommendation for Award of the Army Achievement Medal," serves a similar purpose to the DA Form 638. Both documents are used to recommend individuals for military awards, focusing on achievements and meritorious service. The DA Form 1256 is specifically tailored for the Army Achievement Medal, which is often awarded for less than heroic acts but still recognizes significant contributions. Like the DA Form 638, it requires detailed justification and the signatures of endorsing officials to ensure proper review and approval.

The DA Form 4980-18, or "Army Commendation Medal Certificate," is another document that parallels the DA Form 638. This form is used to formally present the Army Commendation Medal, which honors soldiers for exemplary service or achievement. While the DA Form 638 is the recommendation form, the DA Form 4980-18 serves as the official certificate awarded to the recipient. Both documents require similar information about the soldier and their achievements, emphasizing the importance of proper documentation in the awards process.

The DA Form 7000, known as the "Request for Personnel Action," shares similarities with the DA Form 638 in that it is utilized to document actions related to personnel management. While the DA Form 638 focuses on recommending awards, the DA Form 7000 is broader and can include various personnel actions, such as promotions and transfers. Both forms require detailed information about the individual and must be signed by appropriate authorities, ensuring that all actions are properly vetted and documented.

The DA Form 4187, or "Personnel Action," is another form that resembles the DA Form 638. This form is used for various personnel actions, including awards and decorations. Like the DA Form 638, the DA Form 4187 requires detailed information about the individual and the nature of the action being requested. It is essential for ensuring that all personnel actions are formally recorded and approved by the necessary authorities, maintaining a clear chain of command in the awards process.

The DA Form 638-1, although it has been replaced by the DA Form 638, is a historical document that served a similar function. It was previously used to recommend individuals for awards and decorations, capturing essential information about achievements and service. The transition from DA Form 638-1 to DA Form 638 reflects an evolution in the documentation process, but both forms share the core goal of recognizing and honoring military service members for their contributions.

The DA Form 2446, or "Award Recommendation for the Meritorious Service Medal," is specifically designed for recommending the Meritorious Service Medal. This document is akin to the DA Form 638, as both require detailed justification for the award. The DA Form 2446 is used for higher-level awards, emphasizing the significance of the service member's contributions, much like the DA Form 638 does for various awards across the military.

The DD Form 214, known as the "Certificate of Release or Discharge from Active Duty," is another important document that relates to military awards. While it does not serve the same purpose as the DA Form 638, it contains a record of all awards and decorations a service member has received during their time in service. This document is crucial for veterans when applying for benefits or recognition of their service, complementing the awards process initiated by forms like the DA Form 638.

The DA Form 1059, or "Academic Evaluation Report," is used to evaluate soldiers' performance in training courses. While it is not directly related to awards, the information captured in this form can support recommendations for awards based on academic achievements. Both forms require thorough documentation of accomplishments and performance, highlighting the importance of recognizing service members' efforts in various capacities.

The DA Form 1506, or "Statement of Service," serves a similar purpose in providing a record of an individual's service history. While it does not recommend awards, it can be used to verify eligibility for certain awards based on length and type of service. Both the DA Form 638 and DA Form 1506 emphasize the importance of accurate record-keeping in the military awards process, ensuring that service members receive the recognition they deserve.

Finally, the DA Form 2028, or "Recommended Changes to Publications and Blank Forms," is related in that it allows for feedback on military forms, including those used for awards. While it does not recommend awards directly, it plays a role in improving the processes surrounding documentation and recognition. Both forms reflect the military's commitment to maintaining accurate records and ensuring that all service members are honored appropriately for their contributions.

When filling out the DA 638 form, it’s crucial to be thorough and precise. Here are five things you should and shouldn't do.

• Do ensure all personal information is accurate. This includes the name, rank, and organization.
• Do provide specific examples of achievements in the justification section. Clear details help strengthen the nomination.
• Do check for required signatures before submitting the form. Missing signatures can delay the process.
• Do follow the guidelines outlined in AR 600-8-22. Familiarity with these regulations is essential.
• Do keep a copy of the completed form for your records. This will be helpful for future reference.

• Don't leave any sections blank. Incomplete forms can lead to automatic disqualification.
• Don't use vague language in the justification. Be specific about the contributions made.
• Don't forget to indicate if the award is posthumous or interim, if applicable.
• Don't rush through the process. Take the time to review your entries carefully.
• Don't submit the form without verifying the submission deadlines. Late submissions can result in missed opportunities.